Minutes of City Club of Eugene Board Meeting
September 30, 2021
Called to order at 5:30 pm
Present: President, Kitty Piercy; Executive Director, Silver Mogart; Treasurer, Skip Coburn; Members Scott Coltrane, Kaarin Knudson, Marilyn Milne, Ralph Pledger and Sandy Smalley
Minutes of the July meeting were adopted without changes. There was no August meeting of the Board.
Tonight’s agenda was adopted.
President’s report: Kitty
Kudos to all the committees for their hard work
Executive Director’s report: Silver
- We need to increase our YouTube viewers to get a branded channel
- Some subscribers are still renewing through Neon. Silver is addressing this. Our contract with Neon will be ending soon, followed by a 90 day grace period. (Silver sent an email on 10/1 stating the end date is Nov. 14, 2021.)
- We have 138 individual members/ 25 volunteers/ 8 organization members/ 22 sponsors
- We have 2 Facebook accounts; a nonprofit page and a personal page. We will let the personal page lapse due to no hits on it.
- Hoping to partner with KLCC for their end of year nonprofit fund drive. Waiting to hear from KLCC. Silver suggests Joel Korin for an interview if this is offered.
Media Committee: Marilyn
- The committee is busy! They have many accomplishments including maintaining the website, podcasts and editing the KLCC programs
- Maintaining our Instagram account
- 2 x/week social media posts (Marilyn)
- Ads in Eugene Weekly
- E-news for the Chamber (Spotlight)
- Ralph and Paul researched and purchased equipment for hybrid programs. The equipment is arriving soon and will be stored at First United Methodist Church. Insurance will cover that equipment.
Treasurer’s report: Skip
- Based on 11 months of financials, revenues are way over our projections.
- There was no loss of sponsors, and 2 or 3 new sponsors. The city has decreased its level of sponsorship, but intends to go back to $5,000 after CCE goes live again.
- We had increased expenses due to advertising, converting to Boomerang and equipment purchases.
- Current reserves are $60,860.
- There was discussion about having a witness to the opening of checks. We don’t have this.
- Feedback requested on two procedures.
Add Silver to our account. Passed unanimously
When an unbudgeted expense must be paid prior to a board meeting, approval to pay that expense can be provided by unanimous approval of the board via email. Passed unanimously.
- Campaign raised $22,320 with 2 or 3 outstanding pledges which will raise it to $23,000.
Membership Committee: Ralph
- The committee has a wish list of 4 action items. Due to time constraints, only 1 item was discussed and voted on. The other items were tabled. Ralph will send them to the Board and they will reviewed at a future meeting.
- Discussion was brisk and generally positive.
- The motion was made to offer a free 1 year membership to all our speakers, including Turtles and those offering gifts to the city. These memberships will be kept in a separate file and re-evaluated in 1 year. Passed unanimously.
Discussion of Kitty’s goals for CCE 2021 (Agenda item 8)
- Live meetings
- Hybrid model
- Acquire equipment for meetings
- Expand strong development goals linked to budget goals
- Establish new membership goals and retention of existing memberships
- Expand outreach and public relations
- Form a committee to set staffing goals and implementation needed in new normal and budgetary requirements
- Ensure a robust board and committee membership.
The motion was made to adopt all goals as stated in the agenda. Passed unanimously.
Last 2 items:
- We need to fill Laurel’s board position.
- Kitty requested that all board minutes be sent to program chairs, as well as board members
Meeting adjourned at approximately 6:15 pm.
Respectfully submitted by Sandy Smalley, sitting in for Ingrid Kessler, Secretary
