City Club of Eugene
Board meeting minutes 11/21/2024
Present: Andrew Kalloch ( President), Thomas Hiura (President-elect),Kathryn Adair (Treasurer), Sandy Smalley (Secretary), Joey Bruckner, Alyssa Gilbert, Kelly Johnson, Ralph Pledger
Absent: Marti Ravits
President’s Report: Andrew
Approval of minutes from last meeting (October): Approved
Discussion of venue for 2025 fora with Board members to contact:
Continue at WOW Hall
City Hall (Sandy)
The Marquis (Sandy)
Baker Center (Andrew)
Shedd (Kelly or Alyssa)
Vet’s Club (Alyssa)
There has been a question about having community engagement after a program, using CCE stage. Josh will create a form for interested parties, which will be submitted to the Board President.
Committee Reports:
Membership: Ralph
The Club is stable at 115 members, but renewals are hard to get.
Ralph recommends a membership push in January.
Media: Marilyn
There are ongoing issues with our website and renewing our domain name. Our intern, Kevin, is helping with this.
Marilyn will be leaving her editing work at the end of our year. We will ask Marilyn for specific work details, duties and responsibilities of the editor. We may have to rely on paid interns, or an AI program that edits automatically to replace her.
Ralph asks that we take action on our fragile tech support on both a short and long term basis. Currently our audio and video are handled by Ralph and Jim Dotsun, with no backup. Jim stopes our audio equipment at his home, so if he is unable attend, we will have to use the equipment at the WOW Hall. Both Ralph and Jim are retirement age, so we need a backup plan. It may be difficult to duplicate their expertise.
We have 3 choices per Ralph.
1: Audio only
2: Audio and video, but no live streaming
3: Preserve what we have now – room audio, recorded audio, video and live streaming.
Action items:
1: Investigate if we can get an audio feed to make the KLCC recording if Jim is unable to attend.
2: Investigate if a different placement of the tech table might facilitate a simpler configuration of equipment.
3: Consider the purchase of some hardware – microphones, microphone stands, patch cables or speakers. Could be less than $1,000. Is there newer equipment that would be smaller and more efficient?
The Board was of a general consensus that live streaming might not be worth it, but was willing to give Ralph permission to investigate new equipment. A suggestion was made for Ralph to connect with the two person podcast team for The Eugene Chamber of Commerce.
Program Committee: Alyssa
Programs are scheduled through March.
There has been good publicity surrounding several of our programs, specifically Houselessness and the elections.
Development Committee: Josh
Summit Bank renewed their sponsorship.
CCE was mentioned on the Facebook page for Giving Tuesday.
Finance Committee: Kathryn
We started a new fiscal year on sound financial footing.
We have some cash liquidity.
There are no invoices coming from the WOW Hall. She will look into that.
There is difficulty separating donations from membership fees, so for now all are treated as donations.
Kathryn asks that she is given a tally for number of lunches sold and those that are paid for, but not sold. Sandy promised to keep track for her.
Our next Board meeting is January 23, 2025.
Respectfully submitted,
Sandy Smalley, Secretary
