City Club of Eugene
Board Meeting Minutes
1/27/2022
5:30 pm
Board Members Present: Kitty Piercy (president), Scott Coltrane (past president), Kaarin Knudson (president elect), Skip Coburn (treasurer), J. Ingrid Kessler (secretary), Marilyn Milne, Ralph Pledger, Sandy Smalley. Staff: Silver Mogart
1. Call to Order and Welcome at 5:36
2. Quorum announcement: Our bylaws call for 9 board members, with 8 serving right now. Nevertheless, we are able to conduct business with a quorum, which is the majority of the elected and seated Directors. Our intention is to fill three board positions in May at our annual meeting. Generally, the new Board members join us for their first meeting in June.
3. Executive Session: The Board entered executive session without staff to discuss matters of a proprietary nature.
4. E.D. report –
a. Recent attendance numbers, including virtual, were reviewed. In person attendance has been low, but that may be very appropriate for the pandemic situation. We have been carefully monitoring for masks and we do have someone constantly monitoring the front door. A choir group came through the Church during one of our programs which was disruptive and needed to be managed.
b. Current membership: We have 124 members with 11 members pending renewal by the end of the month. We have some organizational members including the church. Do we have an autorenewal for membership? Yes via Bloomerang. We’ll do a test case to make sure that is working well.
c. Sponsorship numbers: Were reviewed with an eye to different sponsorship levels.
5. President’s Report – Marilyn sent out great report from our Media Committee. Incredible work and a big thank you!! Kitty will reach out to Silver to set up a date to discuss his review.
6. Committee Reports
a. Program – A great slate of programs is coming up, including the primary election. Mental health, energy policy, etc. We need to bring a recommendation about land acknowledgement and gender identification to the program committee.
b. Finance –
i. Documents were sent earlier today. Our account balances are healthy.
ii. Organizational Capacity: The committee met and reviewed different options for expansion. Additional reports will be provided to the board as that work moves forward.
iii. Liability Insurance: Skip is shopping that now with our local agent. The new option is more expensive but is with a very reputable provider and will include equipment coverage.
iv. Monument Fund Line Item is no longer necessary or helpful. A motion was made to approve its removal. It was seconded and passed.
c. Development – The next meeting is next month with discussion to include events, pledges and other items from committee members.
d. Membership – We have issues with access to data from Bloomerang. Silver and Skip are working to resolve it.
e. Media – Notes were provided in advance. Any questions? None.
f. Nominations – Coming soon!
7. Other Business:
a. Approval of the November 2021 minutes: A motion was made and seconded. Approved.
b. AARP grant application: Silver and Skip will review that application and report back to the board via email as to whether we should apply or not. Mary Leighton would be a useful person to include in this discussion. It looks like our organization is right in the wheelhouse of the grant criteria.
Adjourned at 6:58 pm
Respectfully submitted, J. Ingrid Kessler, DVM, Board Secretary
