City Club of Eugene
Board meeting minutes 2/27/2025
Present: Andrew Kalloch (President), Kathryn Adair (Treasurer), Sandy Smalley (Secretary), Joey Bruckner, Alyssa Gilbert, Ralph Pledger, Marti Ravits
Absent: Thomas Hiura, Kelly Johnson
Minutes of last meeting approved.
President’s Report: Andrew
Our USPS mailbox is still locked. Only one person has the ability to reopen it for us, and she has not been available, despite 4 separate visits. There may be tax forms, incorporation documents and sponsorships in there. Should we consider an alternative mailbox, not at a US Post Office? Currently CCE has a gmail account and our post office box, no phone, so we need a reliable place to collect our mail.
2023 taxes: Randi submitted our 99N, but we had more money than filed for, so it was flagged by the IRS. During the time this was being resolved, we changed banks and changed bookkeepers, making everything more complicated. Penalties and back taxes have been paid, and we are now filing through an electronic service (Turbo Tax).
Managing the Club: Pac West isn’t interested, so Andrew suggests we create an Operations Coordinator position. The holder of this position would be in charge of paying vendors, donor data management, putting together the monthly board packet, checking the P.O box and email in box and maintaining our Club files. The time commitment is estimated to be about 10 hours/week, with a proposed salary of $20/ hour. Board discussion recommended a salary of $22-$28/hour. Josh Pugh is still working with CCE, but his interest is in development, not this position. Sandy made a motion to create and post this position; seconded by Marti. The vote was unanimous to post this position @ 10 hours/week with a salary of $22-$28/hour.
Venue: We continue to discuss moving to another venue. Proposed sites include the First Congregational Church, City Hall, Eugene Garden Club, Marquis, the Shedd and Vets’ Club. Various Board members have offered to follow up on these sites. In the meantime, we will continue meeting at the WOW Hall.
Elections: Current Board members are encouraged to bring names of prospective new members. We hope to have a slate of nominees by our April meeting. Elections are online in May.
Committee Reports:
Membership: Ralph
He has created a spread sheet for committee members to contact non renewing members, but there hasn’t been much action. Kelly has offered to create a QR code to place on every table so people can renew. We have brochure stands we can use for this purpose. If we could take credit cards at the check in desk, we could renew right there, but we don’t have access to that.
Program Committee: Alyssa
This is a robust committee, and there are fora scheduled through March.
The Turtle Awards are May 30.
Media Committee: Marilyn Milne submitted a written report.
Ralph discussed the purchase of new AV equipment which the Club would own. It would be lighter and more portable than what we currently borrow from Jim Dotson. The Board was generally in favor of this, and Ralph will confer with Jim and investigate new equipment. He will bring his findings back to the Board.
Finance: Kathryn
The WOW Hall has yet to submit an invoice to us, so we have not paid rent on the venue.
Revenue traditionally increases in Spring and Summer, so hopefully we will see that.
Lunches are breaking even.
We are looking for ways to make renewal easier for people. Dues and subscriptions involve credit card fees. We have nonprofit status with PayPal, and can apply for that with Venmo.
Respectfully submitted,
Sandy Smalley, Secretary
