City Club Minutes 1.26.23
(Taken by Sally Bell)
Meeting commences 5:50 pm
Goals: “to slow down a little bit in the way that we are operating” –Kaarin
Attendees: In-person: Kaarin Knudson (President), Kitty Piercy (Past President), Ingrid Kessler (Treasurer), Sally Bell, Miles Pendleton, Marilyn Milne. Randi Bowers-Payne (Managing Director).
Zoom: Andrew Kalloch (President-Elect) and Marti Ravits. Absent: Sandy Smalley (Secretary), Ralph Pledger.
Marti – the “new normal” is hybrid – and that’s fine too, happy to hear that we were at 40.
Sally – sometimes I go dark, know that I care very much and sometimes a text or a call is best. I like to feel well utilized and like to problem solve, a high compliment is calling me to problem solve.
Randi – wants to come back to preferred methods of communication and what works for folks.
Andrew – leaders should take it as a compliment when people want to really get involved.
Approval of the minutes –
Motion (Ingrid)
2nd (Marilyn)
Treasurer’s Report: *Ask for an Executive Session: (notes not taken)
We reviewed the financial records.
There are additional costs because of transitions for accounting costs. Those are not ongoing and are one-time costs.
Quickbooks increase in costs for payroll.
Randi has agreed to assist with tax form preparation.
Kitty: “we got past a major point”
Ingrid: Financials will be gorgeous.
Kaarin – President’s Report
(see graphic for Planned and Actual)
October is start of Fiscal year
Kaarin plans to stay on the program committee as past president for board continuity. Kitty will be stepping off the board for her 3 year term. We will have 2 open seats. There are 11 board seats in the by-laws.
Build Membership back to a durable number (100-150 people)
See draft annual calendar.
Kitty – that’s a big long list. When we start strategic planning, we need to be conscious about the load.
More transparency because we need to be able to see all the things.
Monday.com Dashboard Projects and Tasks
Board not expected to use this as a tool–board can email the board President and Randi Goal: decreasing email
Sally has offered to chair the Development Committee
Recommendation: Create a $10k sponsorship Platinum level (we can do more and different things)
Gold still $500
Marti – asks about the frequency of the development committee meetings.
Marilyn – got backups for weekly programs for redundancy–Marcus Johnson. $50/hour. We want him to come and get familiar with the process of the meeting. We would need for him to come for 3 years. $150 to get acquainted. We have backups but they aren’t holding the time.
Randi – encourages us to have more than one backup.
Meeting Adjourned 7:15 pm
