Attendees: Andrew Kalloch (President), Kathryn Adair (Treasurer), Sandy Smalley (Secretary), Thomas Hiura, Marilyn Milne, Ralph Pledger, Josh Pugh (intern). Guests: University of Oregon Nonprofit Clinic students Claire, Grant and Liz. Absent: Sally Bell, Miles Pendleton and Marti Ravits
Minutes of last meeting approved.
Treasurer”s Report: Kathryn – The Club did not have a successful January financially. Our fundraising did not match our debts. It is difficult to track sponsorship and membership renewals on Bloomerang, so it is hard to project revenue from these sources. Since we don’t have a current Development Committee, Josh will investigate this problem. Insurance is a line item in our budget, and our insurance company is projecting a 3 fold increase in our premium. This is primarily to cover personal liability at our fora. Sandy will reach out to other nonprofits to see if they carry similar policies. On a personal note, Kathryn has expressed a need to replace her as Treasurer. She doesn’t have the necessary time to fulfill these duties, but will stay in the position until we can find a replacement.
Membership Committee: Ralph – The committee would like the Club to take up the idea of switching from annual dues to monthly dues. This would help to smooth out our revenue stream. There is debate within the Membership Committee about this plan, and they ask the Board to resolve the question. Membership dues aren’t the economic driver of the Club, but we need the revenue. Discussion was tabled for now.
Program Committee: Andrew – Joel Koren has submitted a report. We have programs scheduled into May. AARP is sponsoring two fora around elections. We are co-hosting two fora with Springfield City Club in April. There will be details as those dates approach, but they will be held at Roaring Rapids Pizza. The Committee did get feedback re: introductions to speakers. That was to remind moderators to keep their intros short.
Media Committee: Marilyn – I am preparing in-kind ads for Eugene Area Chamber of Commerce publications. Meanwhile, our website has a few hiccups. I’m working with our in-kind sponsor Alpha IT, to update our security. We also need to renew one of our plugins, which will cost $300. I believe our budgeted line item can handle this expense. Finally, we need to have an email address other than cityclubofeugene@gmail.com because our records system, Bloomerang, has given us until the end of March to stop using Google-based email addresses. Sierra is sending program info to area media. I am submitting program info to a Facebook page with about 10,000 friends: Lane Tribune. We are making occasional social media posts, too. I discovered that our podcast had stopped posting automatically to Facebook when I make each episode live. I have corrected it. I will be gone for our Feb. 23 program, but Thomas Hiura is stepping in to edit it for KLCC. I’ve updated our intermission slide show with new sponsors added/old ones deleted. Ralph and Jim continue to record our weekly programs! Heroic!
Development Committee: We don’t have an active committee, but Josh reported. He, Andrew and Marti met with Lund Development re: a membership drive. There was no charge for this first visit. He is also reaching out to our sponsors with a thank you for their sponsorships. He is looking into grants that may be available to CCE, and he is creating a QR code for information about City Club.
President’s Report: Andrew – The entire Board is the nominating committee this year, and nominations for Board members are due at the end of April. With Kathryn’s imminent resignation, we may need to hire a bookkeeper.
Respectfully submitted,
Sandy Smalley, Secretary
