CITY CLUB OF EUGENE BOARD
Minutes for January 24, 2019, meeting starting at 5:30 pm
Pacific Cascade Federal Credit Union Board Room, 1075 Oak St Eugene Oregon
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Board Members present: Sandra Bishop, Joshua Burstein, Robin Fletcher, Jess Ghiglieri, Joel Korin, Lew Powell, Kyle Shavere, Katherine Schacht, Paul Thompson
Board Members absent: Dr. Johnny Lake, Eric Richardson
Others Present: Silver Mogart, Executive Director
President Joel Korin convened the meeting at 5:35.
- MINUTES OF LAST MEETING – Approved – Josh, Robin, Jess, Joel, Lew, Kyle, Katherine, Paul – Yes. Sandra abstained.
- TREASURER’S REPORT/DEVELOPMENT FUNDRAISING-MEMBERSHIP – Paul. We have around 16K in the bank. One of our long-time sponsors, Evans, Elder Brown & Seubert, renewed, but it will be for the last time, since John Brown is retiring. This also will stop additions to the student lunch fund, which he’s been subsidizing. Paul is looking for another philanthropist to step up to continue that program. He asked the board to keep an eye out.
Our annual appeal netted about 10% over the CCE Fiscal 18 Budget for the Annual Appeal item.
Paul provided Robin with a thumb drive containing the footage of Governor Brown’s talk to put on Facebook. Paul was disappointed in the number of viewers.
We discussed a potential Diamond sponsor, a competitor of a current sponsor. Josh asked if both sponsors were aware of the other. Joel assured us that they are, and noted that there isn’t an exclusivity clause for sponsorship – we have a number of law firms, for example.
- Administration/Website Update — Robin. Robin has been in touch with Randy at Pac Info. After the prior attempt to update the website, the projects got put onto the back burner. Randy will bring them forward again.
- Programming—Joel. Updated us on January through March lineup, though there may be one opening. Tomorrow’s program is former Governor Kitzhaber. Please publicize the February programs and bring a friend.
Sandra let us know that Gov. Kitzhaber will be bringing his sister to the program, and asked if we could extend to two lunches. The board was fine with two lunches. Sandra is planning to experiment with a new way to get questions from members. She has talked to Jim Dotson, and will have a cordless microphone. She’ll go around to the tables, and to the other seating, to get questions. She will also have a few questions prepared in advance, just in case, and invited the board to email her more questions. Joel suggested that she also check with the camera people, to make sure that movement will work for them. Joel will continue to monitor question length and wield the bell.
- Community Spotlight—Jess. Eric and Joel’s interview last night was great – there was a good turnout, and she heard a lot of positive comments. Lew counted between 40 and 50 attendees. For future programs, we will share the donations with Tsunami – $50 to Tsunami, the rest we will keep. We now are scheduled through June and can get to work on publicity.
- Executive Director Report—Silver. Silver passed out his report. Our last month’s programs have been well attended. The Chief Justice program, Governor Brown’s talk, and the Community Spotlight brought in income. The UO/Michael Schill and MLK’s Dream program did not. The total was incorrect – he will send out a correction. We’ve gotten new members, but getting renewals has been tough, so our member count is down by 2 from last month.
- President’s Report—Joel.
- Development Committee– Paul noted that our bylaws require a Development Committee. We’ve been calling it the Fundraising Committee. He asked Joel to appoint members. Joel appointed Paul to chair, with members Skip Coburn, Reisa Maddex, Marty Ravitz, and Joel. Katherine moved to accept the appointments, Kyle seconded. Approved – Sandra, Josh, Robin, Jess, Joel, Lew, Kyle, Katherine, Paul – Yes.
- Nominating Committee. Joel appointed Eric to chair, with members Paul, Joel, Marilyn Milne, and Kitty Piercy. The committee will identify candidates for President Elect and the following board positions with terms ending in 2019:
- Lew Powell- Termed out.
- Josh Burstein
- Katherine Schacht
- Dr. Johnny Lake
- Jess Ghiglieri – (who is filling the seat vacated by Stephanie Harger).
Robin moved to accept the appointments, Kyle seconded. Approved – Sandra, Josh, Robin, Jess, Joel, Lew, Kyle, Katherine, Paul – Yes.
Katherine and Josh both indicated that they wish to run again. Katherine brought up a concern about board dynamics, that all board members were not feeling allowed to contribute as much as they might. Josh suggested while he doesn’t share that impression, board training, or team building is never a bad idea. Lew suggested a board retreat after the next election to help bring the new board together.
- Duties of Board Membership document. We read over and discussed the draft along with Sandra’s suggested edits. Josh suggested others. Robin will update the draft with the changes we discussed and send it back to the board. Josh moved to approve the amended draft, and Kyle seconded. Approved – Sandra, Josh, Robin, Jess, Joel, Lew, Kyle, Katherine, Paul – Yes
- OLD BUSINESS.
- Policy Manual – Sandra. Sandra is having a tough time collecting all the materials she needs. She feels a records retention policy would get us started in the right direction. We could ask other nonprofits for theirs, and work from that. For each meeting, the minutes including all handouts, needs to be put in a notebook. Katherine volunteered to help with that.
- Vista Volunteer – Jess. After more investigation, Jess feels that we should head in a different direction. High School students need to do volunteer work as part of graduation requirements, and we may find some that are interested in working with the City Club, to help with programs and/or the Community Spotlight. They could help with setup, communication with speakers, etc. Joel and Jess may speak to the Wayne Morse Center, since they may have some resources to help implement this.
- Silver’s Annual Review – Joel asked the board to provide him with comments by the end of January, 2019.
- NEW BUSINESS.
- City Club Property in the KPFF Basement– Paul inquired what is there, and what is happening with it. Sandra reported that it is safe, and she plans to go through it fairly soon. There are boxes of old brochures, various papers, and a desk.
- CCE Employee Manual. Josh designated this a later-in-2019 project.
UPCOMING BOARD MEETINGS: 2/28, (March TBD since the PCFCU space may be unavailable on the usual day, 3/28), 4/25, 5/24.
Adjournment: Lew. Meeting was adjourned at 6:32pm.
